Privacy policy

This website

Analytics

This site uses Google Analytics 4 to understand how many people visit and which pages they read. It sets a first-party cookie and sends the page you viewed, your device and browser type, an approximate location (city-level, from IP address), and a generated visitor ID to Google. It does not receive your name, email, or anything you enter in the enrollment form. Event data is kept for up to 2 months; visitor-level data for up to 14 months. You can opt out using the Google Analytics opt-out browser add-on.

Advertising

This site also uses the Meta (Facebook/Instagram) Pixel to measure ad performance and build audiences for ads on Facebook and Instagram. It sends the page you viewed and a generated browser identifier to Meta, and a generic interest signal when you submit the enrollment form — never your name, email, or anything you typed. You can limit this using your Facebook ad preferences or a browser ad blocker.

Verify and directory lookups

Certificate lookups and directory searches run in your browser against a public list of certified academies. What you type is not sent to us and is not stored. The public list contains academy names, locations, certificate numbers, and dates. It never contains a person's name.

The enrollment form

If you request enrollment, we receive what you type: academy name, your name and role, email, phone, city and state, website, the number of coaches to certify, an approximate number of students who are minors, an optional affiliation, and an optional message. We use it to contact you about enrolling that academy and for nothing else. It is not added to a marketing list.

Server logs

The hosting provider keeps standard access logs (IP address, page requested, time, browser) for security and operations. We do not combine them with anything else.

The program

This section applies to coaches being certified and to people registering with a certified academy. It is being completed with counsel and will be final before the first academy is certified. The four questions it must answer are listed here so nothing is hidden in the meantime.

What data is collected

For a registration: the legal name and date of birth of the adult account holder, taken from the registration the person already completes. For a coach: their legal name and date of birth, entered by the academy and confirmed by the coach on their own link, together with the email, phone, and role the academy records for them. For a quick screen: the legal name and date of birth the academy types in. Nothing else is sent to the search.

Who it is shared with

The search provider, Offendersearch, receives the legal name and date of birth needed to run the search. The result is returned to the academy's platform. When a record is returned, the academy's named alert contact is emailed with a link to the person's record, and Safe Academy 360 reviewers see the returned record in order to compare it with the person. Safe Academy 360 does not sell or share screening data with anyone else, and does not publish any individual's result.

What the search provider receives and retains

What Offendersearch receives, whether it retains any of it, and for how long, will be stated here once confirmed with the provider.

How long results are kept, and who can see them

Safe Academy 360 keeps the outcome of each screen, the date it ran, and links to the public listings it returned. It does not download or keep the provider's report. Because everyone screened is screened again each month, the legal name and date of birth are kept and searched again for as long as the person is a coach or member at the academy. Retention periods after that, and which roles inside an academy can view results, will be stated here once confirmed.

How to ask what was found

If you were screened as part of registering with an academy or being certified as a coach, you can ask what the search returned about you. Write to support@rollpay.co with your name, the academy, and the approximate date. We will confirm your identity before answering. If a match was a mistake, tell us, and it will be reviewed by a person against the public record it linked to.

Your rights

Depending on where you live, you may have the right to access, correct, or delete personal information we hold about you, and to know how it is used. California residents have these rights under the California Consumer Privacy Act. To exercise any of them, use the contact below. We do not sell personal information.

Contact

Roll Payments LLC
41176 Guava St, Unit A
Murrieta, CA 92562
support@rollpay.co
(800) 409 0555